Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates, for all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Head of Sub office (HSO) and the direct supervision of the Migration Health Unit’s (MHU) Project Assistant (Admin/Finance) and, in close collaboration with the Sub-Office Admin/Finance Assistant and provincial level Senior Programme Assistant (SPA), the successful candidate will be responsible and accountable for assisting with resource management functions for MHUat provincial level.

The incumbent is expected to carry out the duties in accordance with the strict ethical standards and with due respect for gender and socio-cultural sensitivities.

Support the MHU Admin/Finance Assistant and SPA on the timely, submission and follow-up of the Migration Health Unit Provincial quarterly workplan and financial forecasting.

Assist in raising and coordinating monthly PRF for required goods and services at Sub-Office related to MHU and follow-up with assigned procurement focal point through – tracking sheet.

Support in proper financial and administrative filling system, record keeping in hard and soft versions with easy access.

Assist in making travel arrangements of field staff who do not have internet access and assist in submission of TRs, and TECs of field staff under eTASS and/or other relevant IOM systems.

Support the staff in preparation and follow up on all administrative, and HR related issues of MHU projects including staff onboarding and separation clearance as well as asset management.

In coordination with the Sub-Office Admin and Finance Assistant receive and verify the documents from MHU-LTA Contractors, process and follow up on their payments through relevant IOM systems (OIPA, Oracle-based system).

Request for operational and travel advance and it’s liquidation for MHU related activities.

Support the existing and newly recruited staff on email creation, vendor account creation, and further coordination with the HR & ICT support unit on both staff onboarding and staff separation formalities.

Assist in event management for training and conferences taking place in the relevant province, travel arrangements, transportation arrangements, and providing required support to the MHU SPA and Kabul based Admin and Finance staff.

Support the Sub-Office procurement team in purchasing of office supplies, procurement of equipment and identification of supplier for MHU staff.

Update MHU staff contact list for the region with banking details.

Keep full record of MHU assets and regularly update MHU assets inventory and conduct physical inventory twice a year.

Any other related task that may be assigned by the supervisors.

Required Competencies:

  VALUES – All IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES – Behavioural indicators – Level 2 – G6 And Above

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Other: Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Note: Applications from qualified female candidates are highly encouraged.

Education:

Bachelor’s degree in business administration, finance or a related field from an accredited academic institution with one years of relevant professional experience.

or

High School Diploma / Certificate in above fields with three years of relevant experience.

Experience:

• Experience working with a UN agency, NGO, or international organization is required.
• Direct work experience in administration and/or finance is a strong advantage.
• Prior experience related to procurement and supply chain management is a strong advantage.

SKILLS:

• Knowledge of Microsoft Office applications, especially Microsoft Excel, is required.
• Knowledge of an accounting software, such as SAP or Oracle, is a strong advantage.
• Ability to work efficiently and apply knowledge of logistics, finance and procurement is a strong advantage.
• Ability to effectively coordinate and cooperate as part of a team, including through remote cooperation is a strong advantage.
• Ability to anticipate and understand internal and external challenges and opportunities that may impact operations is a strong advantage.

Languages:

• For all applicants, fluency in English is required (oral and written).
• Working knowledge of Pashto or Dari is required.
• Fluency in other national language(s) is a strong advantage.

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