About Agha Khan Foundation:
The Aga Khan Foundation, Afghanistan (AKF (Afg)) is an agency of the Aga Khan Development Network (AKDN), a group of international, private, non-denominational development agencies working to improve living conditions and opportunities for people in some of the poorest parts of the developing world. The Network’s organizations have individual mandates that range from the fields of health and education to architecture, rural development and promotion of private-sector enterprise and institutions that seek to empower communities and individuals, usually in disadvantaged circumstances, to improve living conditions and opportunities. The Aga Khan Foundation (AKF) is a non-denominational international development agency established in 1967 by His Highness the Aga Khan. Its mission is to develop and promote creative solutions to problems that impede social development, primarily in Asia and East Africa. Created as a private, non-profit foundation under Swiss law, it has branches and independent affiliates in 19 countries. AKF seeks to provide sustainable solutions to long-term problems of poverty, hunger, illiteracy, and ill health. In Afghanistan, AKF works with rural communities in mountainous, remote or resource poor areas to improve quality of life in the areas of natural resource management, market development, governance, education, and health.
Job Summary:
POSITION OBJECTIVE
The regional admin assistant is responsible for maintaining all admin records properly. Support and advise the administrative personnel at the BRO office. maintain good collaboration among vendors, program staff and district.
Duties & Responsibilities:
JOB DUTIES AND RESPONSIBILITIES
• Coordination with the Bamyan office for quotation and purchasing material for programs and documentation, preparing its monthly report to the procurement department.
• Arrangement of Meetings, Conferences and training and providing refreshments for mentioned propose with the approval of District Manager and Regional Director.
• Quotation and rent car for short period of time for official propose with approval of RD and District Manager.
• Quotation and agreement of purchasing petrol with petrol pump for office cars, giving report to Bamyan office and Regional Manager, Administration for further purchasing petrol.
• To make sure office environment is clean and suitable.
• Meeting with support staff for better work environment.
• Car arrangement for program staff.
• Registration of office assets (Inventory).
• Preparing overtime sheet of supporting staff.
• Dealing with staff leave form and attendance sheet.
• Providing administration related forms for staff.
• Providing username for staff and controlling computers and system to avoid from Viruses.
• Preparing share drive to share the admin forms and information and fixing internet for staff.
• Preparing filling system in other to file all admin documents.
• Monitoring from the guesthouse.
• To carry out the responsibilities of the role in a way which reflects AKF’s commitment to protecting children in accordance with the Child Safeguarding Policy.
OCCASIONAL SIGNIFICANT DUTIES AND RESPONSIBILITIES
• Assisting the District Manager to make sure all admin-related activities are going well in the district.
• Perform any other job-related duty assigned by the supervisor.
DECISION-MAKING & AUTHORITY
• Prioritize admin activities and distribution of tasks to staff.
• Meeting with staff to find out the problem and find out solution.
• Arrangement of car for program staff.
Job Requirements:
JOB SPECIFICATION
• University degree at least bachelor’s in business administration or other relevant field from recognized institutions.
• A high level of interpersonal skills and good communication skills in Dari/English will be preferred.
• At least 3-5 years’ work experience in the Administration & Management field.
• To be a good Team Member.
Submission Guideline
APPLICATION
Interested applicants should submit their CV along with a cover letter to bamyan.hr@akdn.org no later than 18th May 2024.
Important Notes:
• Please quote the Vacancy Number as the Subject of the e-mail when applying.
• No supporting documents (e.g., diplomas, recommendation letters, identification card(s) etc.) are required at this stage.
• Only short-listed candidates will be contacted for further assessment.
• Salary scale: Grade E based on NTA Salary scale.
Aga Khan Foundation Afghanistan recruitment and selection procedures reflect our commitment to equal opportunity and safeguarding of children, beneficiaries, partners, community members and employees in accordance with AKF(Afg)’s safeguarding policy.
Your details and information shared on this advertisement shall remain confidential.